Register | EMSA South West

2017/18 Indoor Season Information 

On-Time registration for the 2017/18 indoor season is now closed!  You can still register, however your child will be added to our wait-list & placed on a team if we have space.  

Below you’ll find a lot of information on the season, how to register & pay – please review prior to registering.  If you can’t find the answer to a question, please contact our zone Administrator (swemsa@gmail.com).

COMMUNITY PROGRAM FEES & *TENTATIVE DAYS OF PLAY

** Effective Saturday, September 9th at 2:00 PM add $75.00 to the fees below.  Players will be added to our wait-list & placed if we have space.  

  • U6 ($220.00) = Born in 2012/2013 – *Game day Saturday
  • U8 ($225.00) = Born in 2010/2011 – *Game day Saturday
  • U10 ($245.00) = Born in 2008/2009 – *Game day Saturday
  • U12 ($275.00) = Born in 2006/2007 – *Game day Saturday
  • U14 ($280.00) = Born in 2004/2005 – *Game day Sunday
  • U16 ($290.00) = Born in 2002/2003 – *Game day Sunday
  • U18 ($290.00) = Born in 2000/2001 – *Game day Sunday

Financial assistance is available through Kidsport & Canadian Tire Jump Start programs & must be applied for at the same time as registering for our soccer program.  If your application is accepted by one or both organizations, the confirmation must be received by SWEMSA with your registration form & supporting documents.  Check out our Financial Assistance page for links to Kidsport & Jump Start.

PRACTICES

  • Each team will be provided with a one hour time slot in a school gym starting the first week of October, subject to availability.  Gyms are assigned according to size & time appropriate to the age level of the team.  Practice schedules will be released to the Head Coach by Monday, September 25.

REGULAR SEASON START/END DATES

  • The season begins October 14/15 and regular season play ends mid-February.  There are no games December 23, 24, 30, 31; games resume in January.

POST SEASON PLAY

  • City Finals:  February 24 & 25, 2018
  • Inter Cities:  March 10 & 11, 2018 (boys in Edmonton; girls in Calgary)
  • Provincials:  March 16, 17 & 18, 2018

SCHEDULES

  • Schedules are created by EMSA Main & will be posted on their web site by October 11, 2017.

GAME LOCATIONS, ENTRANCE FEES/PASSES & GAME TIMES

  • Games will be played at indoor soccer facilities within the Edmonton & surrounding area.  Addresses & entrance fee information is located on the EMSA Main web site Indoor Season information page.  Game times will vary week to week.  ** Please Note:  Entrance fees do not apply to players, and Team Officials who are supplied with a facility pass sticker on their EMSA ID card.

COACH/ASSISTANT COACH REQUIREMENTS

  • All Coaches & Assistant Coaches from U6 – U18 are required to have a volunteer Police Check Certificate (PIC) on file with SWEMSA (valid until March 18, 2018) in order to be placed on a team roster & permitted to participate with practices and/or games.  SWEMSA will have forms available at all our payment sessions & at the office.  There is no cost to you, SWEMSA will submit the forms to EPS & pay for the certificate!  We are unable to accept certificates from other organizations.
  • At least one Coach or Assistant Coach on a team must have the appropriate ASA NCCP Coach Certification or EMSA Level 1 or 2 training.

TEAM FORMATION/PLAYER PLACEMENT/ROSTER RELEASE

  • Teams are formed by the SWEMSA Age Level Directors, who follow our Team Formation Policy + the EMSA rules Section 4 on imports & past level of play.  Due to the lower number of players in the indoor season, not all communities will have teams.  Your child may be placed on a team sponsored by your community or anywhere in our zone.
  • The Age Level Directors will do their best to grant friend & Coach requests when space permits, however they cannot be guaranteed.
  • After review of on-time paid player registrations (September 9), the Age Level Directors will be able to determine how many Coaches & Assistant Coaches we’ll need for the season.  Once that is done, they will obtain approval from the sponsoring community Soccer Coordinator to assign Coaches & Assistant Coaches to a team.
  • Only those players whose fees/deposits/supporting documents have been received by Saturday, September 9 at 2:00 PM will be placed on a team during the initial team formation process.  Players registering or providing the fees/deposits/supporting documents after this time will be added to our wait-list for placement on a team if there is still space.  Rosters will be released to the Head Coach by Monday, September 25.
  • If you indicated on the registration form your child will be trying out for a Club/Premier team, we will only hold a community program spot until our Club program, SW Sting FC has released their tryout results.

REFUNDS

  • Refund requests after payment has been made must be submitted in writing to the SWEMSA Administrator.  Please review our Refund Policy for applicable dates & administrative fees.  The first cut-off date is September 30.
  • SWEMSA recognizes the fall/winter months are long & some players may be involved in more than one activity.  As soccer schedules are created by EMSA Main & not available until October 11, refund requests due to activity scheduling conflicts will be assessed in accordance with our refund policy.

ID CARDS FOR PLAYERS & TEAM OFFICIALS

  • All Coaches, Assistant Coaches & Team Managers from U6 – U18 require an EMSA ID card.   SWEMSA will provide each team a certain number of facility entrance pass stickers on the ID cards.
  • All players in the U14 – U18 age levels require an EMSA ID card.
  • All ID cards must be valid for the entire season, including post season play.   You must have a card before you can participate in a game!  You can obtain an ID card several ways:
    • Send a jpeg photo (less than 1MB/only be a head shot) + proof of age (birth certificate, Alberta Health Care card, Drivers License) to the SWEMSA Administrator (swemsa@gmail.com) prior to noon on Thursday, September 14.
    • Attend a carding session in our office Tuesday, September 12 or Wednesday, September 13 between 3:00 & 7:00 PM (#211, 11 Fairway Drive/Westbrook Shopping Center).
    • ID cards will be included in the Coaches package (available for pick up at the SWEMSA office September 26-28).
    • Attend a late carding session in the EMSA Main office Tuesday, October 10; Thursday, October 12; Monday, October 16 between 4:00 & 8:00 PM.   ** You must have a card before you can participate in a game!

COACH PACKAGE & PICK UP DATES

  • The Coach, Assistant Coach or Team Manager can pick up their season package on the following dates:
    • Tuesday, September 26; Wednesday, September 27; Thursday, September 28 between 9:00 AM & 7:00 PM.  The package will contain:
      • Game book for U10 – U18 teams
      • Referee Liaison arm band
      • EMSA season information
      • ID cards for players, Coaches, Assistant Coaches & Team Managers (Team Officials).  SWEMSA will include facility pass stickers on the back of the Team Official cards, subject to availability.
      • Gym practice license & rules
      • SWEMSA contact information

How To Register

  • Purchase a 2017/18 community league membership (valid from September 1, 2017 – August 31, 2018) from the community where you live, or through EFCL.
  • Log in to your Household Account via the EMSA Soccer Portal.  ** If you have changed your address since you last registered, please contact the SWEMSA Administrator (swemsa@gmail.com) so the address can be changed and/or your community league name can be updated prior to registering.
  • If you don’t have an account, follow the step by step instructions in the Soccer Portal to create one.
  • Register all players for the 2017/18 indoor season.  You must register under the community where you live.  If your child wants to play in a different community, keep in mind that not all communities will have teams.  It may be easier to add in a friend/Coach request with a note where they live.  Once we begin forming the teams, we can always add in the transfer request for you.
  • If you are interested in volunteering as a Coach, Assistant Coach or Team Manager on your child’s team, please register that player first, choose the appropriate volunteer role & then complete a Team Official registration for yourself.  If you are interested in volunteering on more than one team, you need to complete additional Team Official registrations.  Please complete all sections of the Team Official registration & add in as much detail on age level & gender, player requests, who you’d like to volunteer with etc.  Helpful hint:  In order for the registration to be completed, you have to scroll through the whole waiver & mark off at least one method of communication.

How To Be Added To Our Wait-list For Placement On a Team

If Space Is Still Available…

(1) Stop by our office to make payment:  We’re located in the Westbrook Shopping Center (#211, 11 Fairway Drive NW) Monday-Friday between 9:00 AM & 4:00 PM.  A list of the documents you will need to bring with you is listed below.

(2) Drop everything through our 2nd floor mail-slot door: Monday-Friday between 8:30 AM & 5:30 PM.

Documents You Will Need To Provide SWEMSA

  • Player registration form:  One for each player you are paying for.
  • Registration fee:  Exact cash or by cheque (one per family).  Cheques are payable to SWEMSA & must have a current date.  Your cash/cheque will not be deposited until we know we have space on a team for your child.
  • Volunteer deposit (per family): $150.00 deposit accepted by cheque only, payable to SWEMSA & post dated to January 31, 2018.  The cheque will be shredded at the end of the season or when you have completed your assigned volunteer task.  If you are unable to volunteer during the season, please include the $150.00 with your fee cheque or it may be paid on line when registering (confirmation receipt is not required).
  • Community league membership card:  valid to August 31, 2018
  • Proof of age:  Birth certificate, Alberta Health Care card or passport (for each player)
  • Proof of address:  Drivers License which matches the address on the registration form.

Helpful Hints

  • When completing the registration form on line, enter as much information as possible for friend & Coach requests.  Last names are a big help!  Remember, our Age Level Directors will do their best to accommodate your requests, but they cannot be guaranteed.
  • If you made an error on the registration form, not a problem.  Contact our office by phone (780-436-3611), in person or via email & we’ll make the changes for you.

 

We hope you’ll join us for the

2017/18 indoor soccer season!

REGISTER HERE