Register | EMSA South West

2017/18 Indoor Season Information 

Registration for the 2017/18 indoor season is now OPEN!  Below you’ll find a lot of information on the season, how to register & pay – please review prior to registering.  If you can’t find the answer to a question, please contact our zone Administrator (swemsa@gmail.com).

COMMUNITY PROGRAM FEES & *TENTATIVE DAYS OF PLAY

  • U6 ($220.00) = Born in 2012/2013 – *Game day Saturday
  • U8 ($225.00) = Born in 2010/2011 – *Game day Saturday
  • U10 ($245.00) = Born in 2008/2009 – *Game day Saturday
  • U12 ($275.00) = Born in 2006/2007 – *Game day Saturday
  • U14 ($280.00) = Born in 2004/2005 – *Game day Sunday
  • U16 ($290.00) = Born in 2002/2003 – *Game day Sunday
  • U18 ($290.00) = Born in 2000/2001 – *Game day Sunday

Financial assistance is available through Kidsport & Canadian Tire Jump Start programs & must be applied for at the same time as registering for our soccer program.  If your application is accepted by one or both organizations, the confirmation must be received by SWEMSA prior to our payment deadline of September 9 at 2:00 PM.  Check out our Financial Assistance page for links to Kidsport & Jump Start.

PRACTICES

  • Each team will be provided with a one hour time slot in a school gym starting the first week of October, subject to availability.  Gyms are assigned according to size & time appropriate to the age level of the team.  Practice schedules will be released to the Head Coach by Monday, September 25.

REGULAR SEASON START/END DATES

  • The season begins October 14/15 and regular season play ends mid-February.  There are no games December 23, 24, 30, 31; games resume in January.

POST SEASON PLAY

  • City Finals:  February 24 & 25, 2018
  • Inter Cities:  March 10 & 11, 2018
  • Provincials:  March 16, 17 & 18, 2018

SCHEDULES

  • Schedules are created by EMSA Main & will be posted on their web site by October 11, 2017.

GAME LOCATIONS, ENTRANCE FEES/PASSES & GAME TIMES

  • Games will be played at indoor soccer facilities within the Edmonton & surrounding area.  Addresses & entrance fee information is located on the EMSA Main web site Indoor Season information page.  Game times will vary week to week.  ** Please Note:  Entrance fees do not apply to players, and Team Officials who are supplied with a facility pass sticker on their EMSA ID card.

COACH/ASSISTANT COACH REQUIREMENTS

  • All Coaches & Assistant Coaches from U6 – U18 are required to have a volunteer Police Check Certificate (PIC) on file with SWEMSA (valid until March 18, 2018) in order to be placed on a team roster & permitted to participate with practices and/or games.  SWEMSA will have forms available at all our payment sessions & at the office.  There is no cost to you, SWEMSA will submit the forms to EPS & pay for the certificate!  We are unable to accept certificates from other organizations.
  • At least one Coach or Assistant Coach on a team must have the appropriate ASA NCCP Coach Certification or EMSA Level 1 or 2 training.

TEAM FORMATION/PLAYER PLACEMENT/ROSTER RELEASE

  • Teams are formed by the SWEMSA Age Level Directors, who follow our Team Formation Policy + the EMSA rules Section 4 on imports & past level of play.  Due to the lower number of players in the indoor season, not all communities will have teams.  Your child may be placed on a team sponsored by your community or anywhere in our zone.
  • The Age Level Directors will do their best to grant friend & Coach requests when space permits, however they cannot be guaranteed.
  • After review of on-time paid player registrations (September 9), the Age Level Directors will be able to determine how many Coaches & Assistant Coaches we’ll need for the season.  Once that is done, they will obtain approval from the sponsoring community Soccer Coordinator to assign Coaches & Assistant Coaches to a team.
  • Only those players whose fees/deposits/supporting documents have been received by Saturday, September 9 at 2:00 PM will be placed on a team during the initial team formation process.  Players registering or providing the fees/deposits/supporting documents after this time will be added to our wait-list for placement on a team if there is still space.  Rosters will be released to the Head Coach by Monday, September 25.
  • If you indicated on the registration form your child will be trying out for a Club/Premier team, we will only hold a community program spot until our Club program, SW Sting FC has released their tryout results.

REFUNDS

  • Refund requests after payment has been made must be submitted in writing to the SWEMSA Administrator.  Please review our Refund Policy for applicable dates & administrative fees.  The first cut-off date is September 30.
  • SWEMSA recognizes the fall/winter months are long & some players may be involved in more than one activity.  As soccer schedules are created by EMSA Main & not available until October 11, refund requests due to activity scheduling conflicts will be assessed in accordance with our refund policy.

ID CARDS FOR PLAYERS & TEAM OFFICIALS

  • All Coaches, Assistant Coaches & Team Managers from U6 – U18 require an EMSA ID card.   SWEMSA will provide each team a certain number of facility entrance pass stickers on the ID cards.
  • All players in the U14 – U18 age levels require an EMSA ID card.
  • All ID cards must be valid for the entire season, including post season play.   You must have a card before you can participate in a game!  You can obtain an ID card several ways:
    • Send a jpeg photo (less than 1MB/only be a head shot) + proof of age (birth certificate, Alberta Health Care card, Drivers License) to the SWEMSA Administrator (swemsa@gmail.com) prior to noon on Thursday, September 14.
    • Have your photo taken at one of our in person payment sessions on Wednesday, August 30; Wednesday, September 6; Saturday, September 9.
    • Attend a carding session in our office Tuesday, September 12 or Wednesday, September 13 between 3:00 & 7:00 PM (#211, 11 Fairway Drive/Westbrook Shopping Center).
    • ID cards will be included in the Coaches package (available for pick up at the SWEMSA office September 26-28).
    • Attend a late carding session in the EMSA Main office Tuesday, October 10; Thursday, October 12; Monday, October 16 between 4:00 & 8:00 PM.   ** You must have a card before you can participate in a game!

COACH PACKAGE & PICK UP DATES

  • The Coach, Assistant Coach or Team Manager can pick up their season package on the following dates:
    • Tuesday, September 26; Wednesday, September 27; Thursday, September 27 between 9:00 AM & 7:00 PM.  The package will contain:
      • Game book for U10 – U18 teams
      • Referee Liaison arm band
      • EMSA season information
      • ID cards for players, Coaches, Assistant Coaches & Team Managers (Team Officials).  SWEMSA will include facility pass stickers on the back of the Team Official cards, subject to availability.
      • Gym practice license & rules
      • SWEMSA contact information

How To Register

  • Purchase a 2017/18 community league membership (valid from September 1, 2017 – August 31, 2018) from the community where you live, or through EFCL.
  • Log in to your Household Account via the EMSA Soccer Portal.  ** If you have changed your address since you last registered, please contact the SWEMSA Administrator (swemsa@gmail.com) so the address can be changed and/or your community league name can be updated prior to registering.
  • If you don’t have an account, follow the step by step instructions in the Soccer Portal to create one.
  • Register all players for the 2017/18 indoor season.  You must register under the community where you live.  If your child wants to play in a different community, keep in mind that not all communities will have teams.  It may be easier to add in a friend/Coach request with a note where they live.  Once we begin forming the teams, we can always add in the transfer request for you.
  • If you are interested in volunteering as a Coach, Assistant Coach or Team Manager on your child’s team, please register that player first, choose the appropriate volunteer role & then complete a Team Official registration for yourself.  If you are interested in volunteering on more than one team, you need to complete additional Team Official registrations.  Please complete all sections of the Team Official registration & add in as much detail on age level & gender, player requests, who you’d like to volunteer with etc.  Helpful hint:  In order for the registration to be completed, you have to scroll through the whole waiver & mark off at least one method of communication.

How To Secure A Place On A Team

There are (3) ways to provide SWEMSA with all fees/deposits/supporting documents to be part of our initial team formation process.  Here’s what you need to do by 2:00 PM on Saturday, September 9:

(1) Stop by our office to make payment:  We’re located in the Westbrook Shopping Center (#211, 11 Fairway Drive NW).  Please visit our web site as hours vary during July, August & September.  A list of the documents you will need to bring with you is listed below.  If our office is closed but the building is open, drop everything through our mail slot door on the 2nd floor.  Copies of all supporting documents will be shredded within 24 hours.

(2) Attend one of our in-person payment sessions:

  • Wednesday, August 30 at the Terwillegar Community League Recreation Center (2051 Leger Road NW) from 5:30 PM to 9:00 PM
  • Wednesday, September 6 at the Lansdowne Community Hall (12323 – 51 Avenue NW) from 6:00 – 9:00 PM
  • Saturday, September 9 at the Yellowbird Community Hall (10710 – 19 Avenue NW) from 9:00 AM – 2:00 PM.

(3) Canada Post:  Send us the fee & volunteer deposit cheque, registration form(s) & copies of the other documents listed below to us in the mail.  If you choose this way, please mail everything in time for your envelope to reach our office by Friday, September 8.

Documents You Will Need To Provide SWEMSA

  • Player registration form:  One for each player you are paying for.
  • Registration fee:  You can pay by (1) credit card on line when registering (confirmation receipt is not required), (2) at the office with your credit card, (3) by cash or (4) by cheque (one per family).  Cheques are payable to SWEMSA & must have a current date.
  • Volunteer deposit (per family): $150.00 deposit accepted by cheque only, payable to SWEMSA & post dated to January 31, 2018.  The cheque will be shredded at the end of the season or when you have completed your assigned volunteer task.  If you are unable to volunteer during the season, please include the $150.00 with your fee cheque or it may be paid on line when registering (confirmation receipt is not required).
  • Community league membership card:  valid to August 31, 2018
  • Proof of age:  Birth certificate, Alberta Health Care card or passport (for each player)
  • Proof of address:  Drivers License which matches the address on the registration form.

Helpful Hints

  • When completing the registration form on line, enter as much information as possible for friend & Coach requests.  Last names are a big help!  Remember, our Age Level Directors will do their best to accommodate your requests, but they cannot be guaranteed.
  • If you made an error on the registration form, not a problem.  Contact our office by phone (780-436-3611), in person or via email & we’ll make the changes for you.
  • Paying the registration fee on line with your credit card when registering is only one step of the process & doesn’t guarantee placement on a team!  SWEMSA still needs you to provide the registration form, volunteer deposit, community league membership card, proof of age & address by Saturday, September 9 at 2:00 PM.
  • We accept payment by credit card on-line or at the office, or by cheque only.  All cheques are payable to SWEMSA.
  • Don’t wait for one of our in person payment sessions!  Stop by the office over the summer or mail everything in to us.
  • Remember…fees, deposits & supporting documents must reach us by 2:00 PM on Saturday, September 9 to be included in our initial team formation.  A late fee of $75.00 will be added to all registrations entered and/or documents received after this time & players will be added to our wait list for placement on a team if there is still space.
  • We will transfer community registration fees to our Club Program, SW Sting FC if your child is selected for a team.  We do not transfer any registration fees to other Clubs or community programs outside of our zone.

 

Registration Is Now OPEN…

We hope you’ll join us for the 2017/18 indoor soccer season!

REGISTER HERE